Madden Industrial Craftsmen is looking to fill a Payroll/ Office Admin position for a client located near Hillsboro, Oregon who specializes in food production.

* The majority of the position will focus around Payroll and General Office Duties, but occasionally you may assist with recruiting and HR responsibilities.

DETAILS:

• Day shift

• Monday – Friday

• 8:30am -5:00pm

• $25 - $28/hour depending on experience

• Fully on-site

• ~2 years’ experience

• Bilingual Spanish strongly preferred.

Payroll: (70-80% of the job)

• Review, process, and finalize biweekly and monthly payrolls.

  • Data Entry including missed punches, etc.

• Run reports and prepare reconciliation information for accounting department.

• Maintain EE Records, including onboarding and offboarding processes.

  • Onboarding includes getting them set up in the timeclock and issuing FOB cards.

• Send weekly timecard reports to Temp Agencies as applicable.

• Review and verify weekly agency invoices for accounting department.

• Daily Hours Reports for Production.

• Monthly Reports for Controller and Production Director.

• Process Garnishments and Support Orders as applicable.

• Troubleshoot Timeclock Issues as applicable.

• Perform regular audits to ensure data accuracy and take corrective action as applicable.

  • Normal Payroll Data

  • 401k Loan Data

  • Garnishments

  • Quarterly Processes

• Benefits Administration - Working with third-party providers, maintain benefits:

  • Enrollment/Adding to Payroll

  • Reconciliation

  • Audits/Corrections

  • Termination of Benefits as applicable

  • COBRA Letters

• Ensure compliance with all applicable federal, state, and local laws.

• Provide information and assistance to employees.

Recruiting/Coordination: (Percentage varies, but during busy season, can be up to 50% of day or more.)

• During busy season, act as liaison for production team and work with applicable temp agencies to coordinate, fill, and maintain staff.

• Business development/bringing in new agencies as applicable.

• Assist in hiring of full-time employees including:

  • Resume Review

  • Interview Scheduling

  • Offer Letters

  • Background/Drug Screening

HR: (Percentage varies based on needs)

• EE relations items, including:

  • Witness/note taker for personnel related meetings.

  • Maintaining EE Records.

• Manage Security badge log and issue all badges and collaborate w/ IT team for deactivation.

• Manage Missed Punch Form Binder and create monthly Missed Punch Form booklets.

• Create Employee Personnel folders for new hires.

• Onboard new hires. (New Hire Paperwork, etc.)

• Scan and file all medical notes from employees.

• Answer and direct phone calls on multi-line phone.

“Other Duties as assigned”:

• Filing

• Event/Meeting Set Up

• Reception/Phones

• Putting up labor posters

Skills and Requirements:

• 2 years Payroll, HR, or Benefits or equivalent education and experience.

• Solid understanding of federal, state, and local payroll regulations.

• Intermediate Excel skills including VLOOKUP and Pivot Tables.

• Strong attention to detail and accuracy in data entry and calculations.

• Excellent verbal and written communication skills.

• Ability to handle sensitive and confidential information with a high level of professionalism.

• Proven Organization and Time Management skills.

• Experience with ADP Workforce Now, Strongly Preferred

• Bilingual Spanish, Strongly Preferred

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